URBA 2010 Scarecrow Festival
& Harvest Market
Committee Roles
Committee Roles
Total Committee Members Required: 14
Hours shown are total hours for each committee role, not per committee member.
Scarecrow exhibits and contests
- Two committee members
- Role would involve assistance with the scarecrow creation by families at event, business scarecrow sponsorships,
photo gallery, online contest, prizes etc
- Approx hours required 2 per month for meetings and 4 additional hours per month – more if doing business sponsorships
Harvest Market
- Two committee members
- Role would involve assistance with vendor recruitment, contracts, management
- Agricultural history display (utilize RMS students)
- Other activities such as horse drawn wagon rides, pumpkin carving, straw bale maze
- Approx hours required 2 per month for meetings and 8 additional hours per month – more close to event
Kids Corner
- Two committee members
- Role would involve assistance with children’s activities such as face painting, clowns, magic show, balloon animals, inflatable fun zone, sumu wrestlers, dress up race, pumpkin painting – also would involve organizing children’s entertainment
- Approx hours required 2 per month for meetings and 8 additional hours per month – more closer to event
Entertainment Stage
- Two committee members
- Role would involve recruiting and organizing entertainers for main stage throughout event, invitations to local dignitaries, creation of program
- Also would include the ‘Rutland’s Got Talent” competition
- Approx hours required 2 per month for meetings and 8 additional hours per month – more closer to event
Marketing & Media Relations
- Two committee members
- Role would involve assistance with design and distribution of collateral materials including posters, brochures, online, print and radio advertising, creation of press releases and strategic relations with media partners
- Would also include having promotional materials at other events in the Central Okanagan leading up to our event
- Creating a brand for this event that co-identifies with URBA
- Assistance with social networking strategy
- Approx hours required 2 per month for meetings and 8 additional hours per month – more closer to event
Volunteer Management
- Two committee members
- Role would involve assistance with recruiting, training, engaging, empowering and thanking volunteers utilizing the volunteer management plan
- May also involve finding a sponsor for volunteer T shirts and gifts and planning of a volunteer appreciation event
- Approx hours required 2 per month for meetings and an additional 6 hours per month – triple that closer to the event
- Two committee members
- Role would involve assistance with the scarecrow creation by families at event, business scarecrow sponsorships,
photo gallery, online contest, prizes etc
- Approx hours required 2 per month for meetings and 4 additional hours per month – more if doing business sponsorships
Harvest Market
- Two committee members
- Role would involve assistance with vendor recruitment, contracts, management
- Agricultural history display (utilize RMS students)
- Other activities such as horse drawn wagon rides, pumpkin carving, straw bale maze
- Approx hours required 2 per month for meetings and 8 additional hours per month – more close to event
Kids Corner
- Two committee members
- Role would involve assistance with children’s activities such as face painting, clowns, magic show, balloon animals, inflatable fun zone, sumu wrestlers, dress up race, pumpkin painting – also would involve organizing children’s entertainment
- Approx hours required 2 per month for meetings and 8 additional hours per month – more closer to event
Entertainment Stage
- Two committee members
- Role would involve recruiting and organizing entertainers for main stage throughout event, invitations to local dignitaries, creation of program
- Also would include the ‘Rutland’s Got Talent” competition
- Approx hours required 2 per month for meetings and 8 additional hours per month – more closer to event
Marketing & Media Relations
- Two committee members
- Role would involve assistance with design and distribution of collateral materials including posters, brochures, online, print and radio advertising, creation of press releases and strategic relations with media partners
- Would also include having promotional materials at other events in the Central Okanagan leading up to our event
- Creating a brand for this event that co-identifies with URBA
- Assistance with social networking strategy
- Approx hours required 2 per month for meetings and 8 additional hours per month – more closer to event
Volunteer Management
- Two committee members
- Role would involve assistance with recruiting, training, engaging, empowering and thanking volunteers utilizing the volunteer management plan
- May also involve finding a sponsor for volunteer T shirts and gifts and planning of a volunteer appreciation event
- Approx hours required 2 per month for meetings and an additional 6 hours per month – triple that closer to the event
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